We are hiring a Finance Assistant for Illumicrate!
The company is looking to fill a newly created position for a Finance Assistant to join the Illumicrate finance team to process invoices, post journals and undertake other bookkeeping activities. Supporting our Finance Manager, the role will include invoice processing within our Finance system and supporting on month end procedures. The role will also undertake bank reconciliations and working on VAT reporting.
Key details:
- 35 hours a week, Monday – Friday, flexible on daily working hours
- This role is open to UK residents or those with the right to work in the UK only
- Salary: £25,000 to £28,000 + study support
- You must be 18+ to apply
- Applications close on: Tuesday 4th November 2025, 9pm GMT
- The role is fully remote, and we encourage applications from people historically excluded from the publishing industry
Knowledge/Experience required:
- Degree level education, or 1-2 years’ experience in a Finance role.
- An appetite to undertake an accounting qualification.
- Strong attention to detail, with track record in month end tasks, analysis and reporting
- Comfortable using Excel and working within computer systems.
- Comfortable with multi-tasking, intense work pace and tight deadlines
- Good communication skills with the ability to communicate financial information effectively to non-financial stakeholders
- Willing to show initiative and take independent responsibility
- Experience with Xero is preferred but not required
- Previous knowledge/experience in the publishing industry is preferred but not required
Key responsibilities:
- Posting month end sales into the finance system.
- Managing the centralised invoices inbox and liaising with suppliers and internal stakeholders.
- Posting and allocating purchase invoices into the finance system.
- Setting up payments in bank per the payment run.
- Preparing and posting bank reconciliations in the finance system.
- Posting inter-company invoices and receipts.
- Supporting the Management Accountant with the preparation of international VAT reporting.
- Suggest and support in implementing process improvements across the finance function.
- Participate in ad-hoc financial projects.
Job benefits:
- 25 annual leave days per year, plus 1 additional day for each full year of completed service up to a maximum of 30 days (+bank holidays)
- Private medical insurance
- Dental insurance
- Company pension scheme
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Support with ongoing training and professional development
- Work equipment, if required
- Complimentary Illumicrate, Evernight, Starbright and Afterlight boxes
- 70% discount on Daphne Press books (70% +0.50p for special editions)
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About Illumicrate:
Illumicrate is the original UK book box subscription. Founded in 2015 as a quarterly subscription, today, Illumicrate not only has a monthly book box subscription, and a monthly book only subscription, we also offer:
- a monthly romance subscription
- a quarterly horror subscription
- a quarterly sci-fi subscription
- special edition boxes
- exclusive editions of books, including special editions of Daphne Press releases
The books we feature and sell are unique to us and we include both Adult and Young Adult books. We work closely with publishers on creating exclusive editions specifically for our subscriptions. We are also the pioneers of aligning special edition boxes with highly anticipated releases, with The Language of Thorns by Leigh Bardugo being the first of these in 2017. As a whole business and team, our core values are quality and inclusivity. Our book choices reflect the world we live in and our customer base; we support marginalised authors where possible and strive to feature UK-based authors as much as possible. We know our customers appreciate our diverse choices. We are interested in hiring someone who has a genuine passion for books and who aligns with our brand, values, and book choices.
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To apply, send us an email with your CV to illumicratejobs@gmail.com. Use the subject line: FINANCE ASSISTANT APPLICATION
Make sure you include:
- Your full name, location, and a confirmation that you are over 18
- Summary of previous finance experience
- Your answer to the question: 'What do you feel you can bring to this role?'
We can only accept applications sent to the email address with the relevant subject line. Applications sent via any other medium will be discounted. Due to the expected high volume of applications, we may not be able to respond to all candidates.
